Glossary of Terms

This is a list of terms used by the One Washington program and within Workday. Only Workday terms have subcategories. To find a term, enter it in in the search box, and select 'Apply'.

Term Glossary Sub-Category Definition
Account Program

A fiscal and accounting entity with a self-balancing set of general ledger codes in which cash and other financial resources, together with all related liabilities and residual equities or balances, and changes therein, are recorded and segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions, or limitations. For reporting purposes, the state identifies major accounts, and administratively combines all remaining accounts into roll-up funds. Most accounts are set up in state law to isolate specific activities.

Account code Program

The three-character alpha/numeric code assigned by OFM to identify each account. (See the Fund Reference Manual.)

Account Summary (Ledger Account Summary) Workday Financial

A grouping of ledger accounts. For example, you can group all assets that are considered current assets to easily reference them. Individual accounts can appear in multiple account summaries.

Account Translation Rule Set Workday Financial

A set of rules that dictate how monetary amounts in individual accounts are translated into a different currency. Translation rule sets are defined at an account-set level and apply to each account in that account set.

Accrual Workday Human Capital Management (HCM)

Defines how much time off employees can accrue, the timing of the accrual, and other rules. Can define eligibility rules, a frequency, and limits that differ from the time off plan.

Accrual basis Program

The basis of accounting whereby revenues are recognized when they are earned and measurable regardless of when collected, and expenses are recorded on a matching basis when incurred. All proprietary and fiduciary funds use the accrual basis of accounting.

Accrued expenditures Program

Expenditures that meet the appropriate recognition criteria of the account type involved but have not been paid. Accrued expenditures are expected to be paid in a subsequent accounting period.

Accrued liabilities Program

Liabilities reflecting the obligation to pay for goods or services that have been incurred or received but not paid for by the end of the accounting period. Accrued liabilities related to refunds of revenue are offset to the revenue originally recorded.

Accrued revenues Program

Revenues that meet the appropriate recognition criteria of the fund type involved, but are not realized until a subsequent accounting period. Also refers to Accrual Basis and Modified Accrual Basis.

Acquisition Program

See: Purchase

Acquisition (capital budget) Program

This type of project includes the acquisition of land, structures, and buildings. These are fixed assets that have no relationship to the addition or improvement to, or the repair or replacement of, existing fixed assets. Examples of an acquisition are purchase of a tract of land or purchase of a building.

Activity Program

An activity is something an organization does to accomplish its goals and objectives. An activity consumes resources and produces a product, service or result. One way to define activities is to consider how agency employees describe their jobs. What do you do? For whom? Why is it valuable? For the Activity Inventory, an agency’s work should be broken down into its discrete functions or services.

Activity (capital budget) Program

A written or graphic instrument issued by the architect before execution of the construction contract that modifies or interprets the bidding documents by additions, deletions, clarifications, or corrections.

Additional Payment Workday Payroll

An off-cycle payment made in addition to a worker's scheduled on-cycle payment. You can process additional payments as part of a manual payment or on demand payment.

Advanced Report Workday Cross Application

You can create 3 types of custom reports: simple, advanced, and matrix. An advanced report provides all the features of a simple report, plus more advanced ones such as accessing related business objects and producing multiple levels of headings and subtotals. Advanced reports also enable the use of sub-filters, run time prompts, charts, worklets, and report sharing, and provide the ability to expose the report as a web service.

Advisory Committee (AC) Program

One Washington holds seven advisory committees; one for each process area, overseen by the process owner, and one for OCM, overseen by the OCM Director. Members are comprised of agency leadership and process SMEs.

Agency Program

Any state office or activity of the executive and judicial branches of state government, including state agencies, departments, offices, divisions, boards, commissions, institutions of higher education as defined in RCW 28B.10.016, and correctional and other types of institutions.

Agency advocate Program

These positions are part of the One Washington OCM Team and coordinate with and support agencies’ OCM efforts.

Agency Budget System (ABS) Program

ABS is the state’s new software solution system that allows agencies to develop, share and electronically submit their biennial and supplemental budget requests. ABS supports multiple budget versions to assist agencies in developing operating and transportation budget requests. ABS was launched June 11, 2018, and replaced the aging Budget Development System (BDS).

Agency Change Agents (ACA) Program

Mainly for large/medium agencies, these are individuals within each agency that support the Agency POC with OCM-specific activities (e.g., provide feedback on communications, facilitate and manage training, etc.).

Agency FMP Mapping Workbooks Program

The functional team is planning for five (5) rounds of FDM mappings with agencies starting in July and ending in November. Throughout this process, agencies will have the opportunity to make updates and adjustments to their agency workbooks.

Agency readiness Program

Refers to an agency’s capacity (availability of time and resources) and capability to support and adopt the upcoming transformation. People, process, and technology are the core elements used to assess and measure agency readiness over time. Agency Readiness is a component of OCM.

Agency Readiness Team (ART) Program

The Agency Readiness Team (ART) is a specialized unit within the OneWA program, designed to facilitate a seamless transition for state agencies to the Workday platform. As the cornerstone of the program’s strategy for ensuring agency readiness, ART embodies a multidisciplinary approach, leveraging organizational change management (OCM) expertise to address all facets of readiness across six dimensions: Change Readiness, Business Readiness, Technical Readiness, Data Readiness, Resource Readiness, and Operations Readiness. ART's mission is to empower agencies, enabling them to fully leverage the benefits of Workday through tailored support, guidance, and problem-solving. 

Agency Sponsor (AS) Program

A senior leader within each agency that actively and visibly supports One Washington efforts by attaching their name to communications and being the “leadership face” of One Washington to all employees (one sponsor per agency).

Agency Steering Committee (ASC) Program

Mainly for large/medium agencies, this is an advisory group made up of senior leaders within the agency who provide guidance and advice on One Washington activities in place of or in addition to an Agency Support Team (AST).

Agency Subject Matter Expert (SME) Program

Agency SMEs support One Washington activities like reviewing and providing input for project documentation on a routine basis. They are also available as a resource of information to One Washington.

Agency Support Team (AST) Program

The One Washington agency support team (AST) networkwas created to support a two-way flow of information between the One Washington project team and the agencies we serve.  The AST network is comprised of representatives from each state agency including a sponsor (typically an agency director or deputy director), a lead who provides project management support, and subject matter experts (SMEs) who are helping to prepare their agency's people, processes, and technology for the changes ahead.

Agency Support Team Lead (AST Lead) Program

Our AST Leads serve as the point of contact for their agencies. They facilitate communications between their agency and our One Washington team, and serve as the primary day-to-day contact.

Agency Support Team Sponsor (AST Sponsor) Program

Our AST Sponsors are the senior leaders within their agency that champion One Washington efforts.

Aggregation Security Group Workday Cross Application

An aggregation security group is one whose members are other security groups. Workers associated with any included security group are granted access through an aggregation security group.