Project Information

Phased Approach

One Washington is a state-wide transformation program focused on replacing 1960s-era technology with a cloud-based solution (Workday) for finance, human resources, payroll, procurement, and budget processes.

One Washington is a multi-year phased program, and is anticipated to progress in the following order:

1. Phase 1A: Core Financials (Nov. 2020 – *July 2026-January 2027) | current phase
   · Including the replacement of the Agency Financial Reporting System (AFRS)
2. Phase 2: Core Human Capital Management & Payroll (Future phase)
   · Including the replacement of the Human Resources Management System (HRMS)
3. Phase 1B: Expanded Financials and Procurement (Future phase)
4. Phase 3: Budget (Future phase)

*OneWA completed a four-week Phase 1A go-live assessment in Nov. 2024. The Executive Steering Committee (ESC) voted to adjust the go-live timeline by at least one year, with an anticipated go-live range spanning July 2026-January 2027. More analysis is being conducted to determine a precise go-live date.

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Implementation history

The OneWA program officially entered Phase 1A in 2021, marking the beginning of full-scale implementation efforts. Prior to this, from 2013 to 2020, extensive preparatory work was conducted to lay the foundation for the program. These preliminary years focused on conducting assessments, researching Enterprise Resource Planning (ERP) solutions, and evaluating potential system implementations.

The following information outlines the key activities carried out each biennium, offering a comprehensive view of the program's progression over time.

2013-2015

• Contracted external assessment and reports including:
• Business case evaluation
• Phased program approach

2015-2017

• Researched state and national enterprise resource planning (ERP) solutions and phased projects
• Developed requests for proposal (RFPs) for vendor

2017-2019

• Gathered technical and business requirements for the state
• Developed the Program Blueprint
• Began competitive recruitment of vendors

2019-2021

• Contracted external finance benchmark report on the State of Washington
• Completed competitive procurement process for Workday (ERP solution) and Deloitte (system implementor)
• Defined chart of accounts (COA) model

2021-2023

• Developed organizational change management (OCM) and stakeholder engagement plans
• Began design of the Workday system to meet requirements for the State of Washington
• Completed the agency system-by-system impact analysis and inventory
• Conducted a comprehensive project reassessment to incorporate those systems into the scope and plan
• Delivered live demonstrations of Workday to state agencies
• Provided OCM support to the agencies through the OCM pool
• Provided technical support to the agencies through the technology pool

2023-2025

• Continued the design of Workday
• Updated Agency Readiness strategy and approach
• Procured Prosci OCM license for the agencies
• Participated in daily and weekly engagement with agencies
• Delivered live demonstrations of Workday to state agencies weekly
• Began testing – both technical and with agency end-users
• Provided technical support to the agencies through the technology pool

Why Workday?

Workday is an on-demand (cloud-based) software vendor specializing in enterprise resource planning, financial management and human capital management applications.

Washington State is not the first state to implement Workday. Workday has proven successful with six state governments and several city and county governments with populations of more than 500,000 people. Workday delivers one security model, one source for data, one user experience and one community.

Impacted Agencies

• Department of Agriculture
• Administrative Office of the Courts
• Office of Attorney General
• Center for the Deaf and Hard of Hearing Youth
• Criminal Justice Training Commission
• Department of Commerce
• Community and Technical College Systems
• Consolidated Technology Services
• Central Washington University
• Department of Children, Youth, and Families
• Department of Enterprise Services
• DES Small Agency Financial Services
• Department of Financial Institutions
• Department of Fish and Wildlife
• Department of Natural Resources
• Department of Corrections
• Department of Health
• Department of Licensing
• Department of Revenue
• Department of Transportation
• Department of Retirement Systems
• Department of Services for the Blind
• Department of Social and Health Services
• Department of Veterans Affairs
• Department of Ecology
• Economic Development Finance Authority
• Employment Security Department
• Eastern Washington University
• Gambling Commission
• Health Care Authority
• Housing Finance Commission
• Board of Industrial Insurance Appeals
• Office of the Insurance Commissioner
• Joint Legislative Systems Committee
• Joint Transportation Committee
• Liquor and Cannabis Board
• Department of Labor and Industries
• State Lottery Commission
• Office of State Legislative Support Services
• Military Department
• Office of Administrative Hearings
• Office of Financial Management
• Office of Public Defense
• Office of the State Treasurer
• State Parks and Recreation Commission
• Recreation and Conservation Funding Board / Funding Office
• House of Representatives
• Student Achievement Council
• Office of State Auditor
• State Conservation Commission
• Office of Secretary of State
• Senate
• Washington State School for the Blind
• State Investment Board
• Office of the Superintendent of Public Instruction
• Washington Traffic Safety Commission
• The Evergreen State College
• Utilities and Transportation Commission
• University of Washington
• Health Care Facilities Authority
• Washington State Historical Society
• Washington State Patrol
• Washington State University