Glossary of Terms

Supplier pricing hosted on DES website—master contract portal pages for ordering, in absence of a full catalog.

A subprocess refers to a specific activity or action within a software that falls under the broader umbrella of a process. For instance, procurement is a process, and purchase-to-pay is a subprocess.

A party to a contract to provide professional architectural and/or engineering design services to an agency or institution.

A contract is a promise that is a legally enforceable agreement between two or more parties.

Builds off of the Foundation Data Model (FDM) Blueprint deliverable to provide the high-level mappings of Workday FDM dimensions to legacy systems (including examples of proposed FDM dimension naming conventions and initial draft on how to transition to Workday FDM from the state’s current AFRS COA).

A projected expenditure level representing the estimated cost of providing currently authorized services in the ensuing biennium. It is calculated using current appropriations, the bow wave of legislative intentions assumed in existing appropriations (costs or savings), and adjustments for trends in entitlement caseload/enrollment and other mandatory expenses. This number establishes a theoretical base from which changes are made to create a new budget.

A 501(c)3 nonprofit corporation that receives state or federal public funds, organized for charitable purposes.

An estimate of the total time that an asset is usable and in service.

Caseload, economic, or demographic factors that have a significant effect on the state budget. Examples include inflation rate changes and state population changes in certain age groups.

Data cleansing typically refers to a set of activities that ensures all data in a system is standardized. This will be necessary to move data from old systems (AFRS, HRMS, etc.) into a new ERP.

A term that generally refers to moneys or resources.

A list of Vendors used by Purchasers to communicate with Vendors in the context of a Procurement.

The portion of expenditure authority not expected to be used because of circumstances such as the Governor’s across-the-board allotment reductions, technical corrections, or proviso compliance.

An enterprise application that allows development and submittal of agency capital budget requests online.

Awards of financial assistance, including cooperative agreements, in the form of money or property in lieu of money to an eligible grantee. Capital grants are restricted for the acquisition, constructions, or renovation of capital assets associated with a specific program. Operating grants support all or a portion of current operating expenses within a certain program.

Granular view of payroll earnings and deductions.

The City of Seattle recognizes firms who self certify as minority owned or women owned.

These positions are part of the One Washington OCM Team and coordinate with and support agencies’ OCM efforts.

A mutual obligation of the state and of employees' exclusive bargaining representatives to meet at reasonable times and bargain in good faith to reach agreement on wages, hours, and other terms and conditions of employment as defined in RCW 41.80.

An ESCO is an energy service company that contracts with a facility owner or a utility to acquire, design, install, maintain and/or finance energy conservation, cogeneration or renewable energy projects. ESCO’s primarily develop, own and operate energy projects with no technical or financial risk to the facility owner or utility. The ESCO can guarantee the energy savings, utility payments, and overall cost of the project.

A fund type used to report activities that provide goods or services to other funds, departments, or agencies of the state on a cost reimbursement basis. Internal service funds are used where the state is the predominate participant in the activity.

As used in defining a project type, the identification of the dominant driver behind the project; the area where the impact of not correcting the deficiency is most acute.

A general term describing specific activities within an agency program.

The cost of artwork for original construction of any building excluding storage sheds, warehouses, or buildings of a temporary nature, as provided in RCW 43.17.200. Universities and colleges must compute artwork allowances on the cost of original construction and on the cost of major renovation or remodeling work exceeding $200,000, as provided in RCW 28B.10.027.

The drawings, specifications, conditions, agreement, and other documents prepared by the designer that illustrate and describe the work of the construction contract and the terms and conditions under which it shall be done and paid.

Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M.

Capital projects that cost $5 million or more, or projects that meet the following criteria: have particularly costly elements, are undertaken on a tight design budget or short design schedule, have significant policy implications to a program, or involve state of the art technology.

Supplier catalogs hosted directly on supplier websites with a link hosted on DES—master contract portal pages.

A systematic, orderly approach to defining a facility's required function, verifying the need for the function, and creating alternatives for providing the function at minimum life-cycle cost. Value is the lowest life-cycle cost to achieve the required function. VE is a problem-solving system that emphasizes the reduction of cost while maintaining the required quality and performance of the facility. It is a technique that is applied in addition to the regular design process. It is required on all major projects.

Review of a project’s predesign study by an independent qualified multi-disciplined team using the value engineering methodology.