Glossary of Terms

This is a list of terms used by the One Washington program and within Workday. Only Workday terms have subcategories. To find a term, enter it in in the search box, and select 'Apply'.

Term Glossary Sub-Category Definition
Business Process Definition Workday Cross Application

The set of tasks that need to be completed for an event to occur, the order in which they must be done, and who must do them. Workday includes a number of predefined business processes for different purposes. You can edit the default definitions for your organization. You can also create different versions of the same business process for different organizations.

Event Workday Cross Application

A transaction that occurs within your organization, such as hiring or terminating an employee.

Prenotifications (Prenotes) Workday Financial

Optional live or zero-dollar entries that are sent through the Automated Clearing House (ACH) to a financial institution to verify account and related information before sending or receiving actual direct deposits. If the prenote amount is not zero, cash is transferred to the account.

Work Schedule Calendar Workday Time Tracking

In Time Tracking, you have the option of defining standard work patterns for workers, such as Monday through Friday 8:00 AM to 5:00 PM. Work schedule calendars are used for a variety of purposes throughout Time Tracking.

Leave Type Workday Human Capital Management (HCM)

Defines rules that apply to a specific type of leave of absence, such as jury duty or FMLA. Identifies the leave of absence family and unit of time for leave requests. It can also identify employee eligibility rules for requesting a leave, validation rules for preventing invalid requests, whether to track entitlement balances, and other options.

Pay Component Workday Payroll

An earning (such as base salary or bonus) or deduction (such as federal withholding taxes or medical) that applies to a worker's gross-to-net pay calculation or tax liability.

Primary Business Object Workday Cross Application

When defining a report, the primary business object is the business object returned by the data source.

Benefit Event Rules Workday Human Capital Management (HCM)

These rules specify coverage increase limits, EOI requirements, waiting periods, and other rules and conditions of enrollment for benefits enrollment events.

Review Type Workday Human Capital Management (HCM)

You define specific types of each Workday-supplied review category. For example, in the Performance Review category, you could define the Annual Review type and the Ad Hoc Performance Review type. When you start a review or define review templates, you choose a review type, not a review category.

Reversal Workday Payroll

An off-cycle calculation that reverses the results of a completed pay calculation for a worker.

Target Workday Cross Application

The object that a business process operates on. For example, for business processes that deal with an employee record, the target is the employee. For business processes that deal with a financial object, such as an accounting journal, the accounting journal is the target. Since the target determines the organization, it controls which business process custom definition Workday uses.

Compensation Plan Workday Human Capital Management (HCM)

A component of pay that you use to assign monetary amounts to a worker's pay. For example, a salary, an allowance, or a bonus. Some compensation plans, for example, a commission, are discretionary. You are not paid from these compensation plans in every paycheck. By contrast, other plans, like a salary plan, are included in every paycheck.

Cloud Connect for Benefits Workday Integration

A collection of pre-built integrations to benefit providers across a range of categories, including medical, dental, vision, COBRA, life and AD&D insurance, flexible spending accounts, and retirement savings plans.

Enterprise Interface Workday Integration

The process of exporting data out of Workday to an external system or importing data into Workday from an external system. An Enterprise Interface consists of an integration system, an integration data source, an integration transformation, and an integration transport protocol.

Period Schedule Workday Time Tracking

See Time Period Schedule.

Current Asset Workday Financial

An asset on the balance sheet that is expected to be sold or otherwise used up in the near future; usually within one year or one business cycle (whichever is longer). Typical current assets include cash, cash equivalents, accounts receivable, inventory, the portion of prepaid accounts that will be used within a year, and short-term investments. On the balance sheet, assets are typically classified into current assets and long-term assets.

Frequency Workday Human Capital Management (HCM)

Used in compensation and payroll to help calculate worker compensation and pay.

Headcount Plan Workday Human Capital Management (HCM)

A headcount plan forecasts the number of workers necessary to achieve business goals in a specified period of time. This is a foundational component of workforce planning. You can create headcount plans with different statistic types, dimensions, and time frames; link to financial budgets; and pre-populate headcount plan data. Headcount plan reports help you understand whether organizations are hiring to plan, headcount is allocated correctly, and you have the right workforce to support your goals.

System User Workday Integration

An account associated with and required to launch an integration. Workday's delivered integrations and custom integrations require a system user account for authentication and web service calls. EIB integrations are secured through the user’s login credentials and do not require a system user account.

Business Process Instance Workday Cross Application

A business process that the initiator has started. For example, the Hire Employee for Organization X business process definition becomes an instance when the initiator uses it to hire a particular applicant.

Field (reporting) Workday Cross Application

In a Report Writer report, a field contains data related to a particular primary or related business object.

Public Requisition Template Workday Financial

These templates are specific to a company and can be used by all authorized workers. Only buyers and service coordinators can create or edit public templates. To provision new workers automatically, a template must be public.

Life Event Workday Human Capital Management (HCM)

A kind of benefit event that occurs in the employee's personal life, for example, getting married or having a child.

Pay Component Group Workday Payroll

A collection or combination of related earnings, deductions, or pay component related calculations that are combined to simplify payroll calculations. Workday provides several pay component groups, such as Employer-Paid Benefits, Pre-Tax Deductions, and Federal Taxable Wages which you can modify, and you can create your own tenanted pay component groups, such as 401(k) Eligible Wages.

Predefined security Group Workday Cross Application

Workers are assigned to the predefined security groups through a business process. These groups cannot be changed except by reversing the business process or executing a new business process, such as applying for a position, or being hired. Examples include: Employee, Contingent Worker, and Applicant.

Benefit Event Type Workday Human Capital Management (HCM)

Identifies the events that trigger benefit enrollment, for example, open enrollment, new hires, or the birth of a child. It also identify the coverage types to make available to employees for when an event of this type occurs.

Skill Workday Human Capital Management (HCM)

An ability that is acquired through job experience. In Workday, skills are a quick and easy way to tag employees with particular abilities that make them stand out.

Run Category Workday Payroll

Defines a type of payroll run, such as regular or bonus. Specifies criteria for processing employees by status (Active, Terminated, On Leave), components to calculate automatically for on-cycle and off-cycle runs, whether a supplemental tax rate applies and other details. Run categories are assigned to pay groups.

Task Workday Cross Application

A business process step that you must complete. For example, task alert notifications are triggered by steps in a business process.

Compensation Rule Workday Human Capital Management (HCM)

Guidelines for determining which workers are eligible for which components of compensation.