Glossary of Terms

A worker with a status of Terminated or On Leave for payroll processing purposes. A run category can define rules for processing nonactive workers.

See pay component related calculation.

The earliest date that Workday can process supported retroactive changes for a worker.

Defines when and how often to process payroll. Defines payment dates and forward accruals, using a Period Start Date, Period End Date and Payroll Payment Date. You can associate period schedules with any run category or pay group with the same payment frequency.

An unscheduled payroll run, such as manual, on demand, or reversal. Enables you to issue additional or replacement payments.

Used to create sub-periods when there is a change in the workers compensation mid-period. Proration is set up on the Calculation Details tab of Create Earning or Create Deduction and the Compensation Element tab of Create Earning. Can be based on calendar days on days worked (work shift).

A scheduled payroll run.

A calculation that returns a value, such as hours, rate, or percent, that can be used to resolve earnings and deductions, to display on pay results, or for other calculation purposes. [See also: pay component related calculation.]

An off-cycle payment that replaces, or is issued in addition to, a worker's on-cycle pay.

An off-cycle payment that replaces a worker's on-cycle payment in a period that is in progress or not yet started. You can process replacement payments as part of a manual payment or on demand payment.

Returns values used in gross to net pay calculations. Sums (can add and subtract) the value of a group of earnings, deductions, pay component-related calculations (PCRCs), pay component groups, and other pay accumulations. Workday delivers several predefined pay accumulations, such as Federal Taxable Wages by Company and Local Withholding Subject Wages by Company.

An off-cycle calculation that reverses the results of a completed pay calculation for a worker.

An earning (such as base salary or bonus) or deduction (such as federal withholding taxes or medical) that applies to a worker's gross-to-net pay calculation or tax liability.

Defines a type of payroll run, such as regular or bonus. Specifies criteria for processing employees by status (Active, Terminated, On Leave), components to calculate automatically for on-cycle and off-cycle runs, whether a supplemental tax rate applies and other details. Run categories are assigned to pay groups.

A collection or combination of related earnings, deductions, or pay component related calculations that are combined to simplify payroll calculations. Workday provides several pay component groups, such as Employer-Paid Benefits, Pre-Tax Deductions, and Federal Taxable Wages which you can modify, and you can create your own tenanted pay component groups, such as 401(k) Eligible Wages.

All of a worker's wages subject to a particular tax, including those for exempt positions and those that exceed a wage cap. See Taxable Wages.

A related calculation that is used in the definition of an earning or deduction. For example, the earning, Hourly Pay, uses a calculation of Hours (un-prorated) x Rate. Assigning the related calculations of Hours (un-prorated) and Rate to the earning, forms two new pay component related calculations.

Created when there is a change in a worker's compensation mid-period. Payments are prorated over each sub-period according to the change in compensation and the settings on the Compensation Element tab of Create Earning.

A group of workers defined to have their pay calculated and processed together. Workers in a pay group must share the same period schedule.

Any compensation paid in addition to an employee's regular wages that includes, but is not limited to, severance or dismissal pay, vacation pay, back pay, bonuses, moving expenses, overtime, taxable fringe benefits, and commissions. In Workday, only supplemental earnings can be grossed-up.

Control how to pay workers for each type of pay that they receive, such as regular payments and bonus payments. They also control how to handle expense reimbursements for workers. Payment elections designate the payment type (check or direct deposit), account information for direct deposits, payment order, and the distribution of balance for split payments.

A type of transaction entered for a prior period, such as a retroactive compensation change, for which the Retro Pay Calculation process can automatically recalculate employee earnings and deductions.

An off-cycle payment made in addition to a worker's scheduled on-cycle payment. You can process additional payments as part of a manual payment or on demand payment.

An option available in Workday Absence Management to stop paying workers while on leave. You can configure a run category to pay workers on certain leave types when the Payroll Effect option is enabled for the leave type.

Rates, units, amounts, or other values that you enter manually or load into Workday Payroll for a worker's on-cycle or offcycle run. Sometimes referred to as worker input.

All of a worker's wages subject to a particular tax, excluding those for exempt positions and those that exceed a wage cap. For example, in the U.S., OASDI has a wage limit of 110,100 for 2012. An employee with 2 positions and total wages of 200,000 (60,000 of which is for a position that is exempt from FICA) has subject wages of 200,000 and taxable wages of 110,100.

The period of time, such as current period, month-to-date, quarter-to-date, or year-to-date, over which Workday calculates a pay component value.

A template defines how a worker's time entry calendar is configured. Workers are matched to time entry templates through eligibility rules.

A time entry code describes the type of time a worker enters, such as worked time or meal allowance. In order to use time entry codes, you must attach them to time code groups, with the exception of the default time entry code assigned to a time entry template.

Errors or warnings that prevent users from entering invalid time. Critical validations prevent a user from submitting time. Warnings appear on the time entry calendar but don't prevent the user from submitting time.