Glossary of Terms

A set of self-service pages that workers use to enter, edit, and view time.

A time entry code describes the type of time a worker enters, such as worked time or meal allowance. In order to use time entry codes, you must attach them to time code groups, with the exception of the default time entry code assigned to a time entry template.

A template defines how a worker's time entry calendar is configured. Workers are matched to time entry templates through eligibility rules.

Errors or warnings that prevent users from entering invalid time. Critical validations prevent a user from submitting time. Warnings appear on the time entry calendar but don't prevent the user from submitting time.

Reported time that is not worked. Common types of Time Off include sick leave, jury duty, and vacation.

Defines the rules that apply to a specific type of time off. Identifies the time off type, whether adjustments are allowed, and validation rules that prevent users from entering invalid requests. Can also define eligibility rules and limits that differ from the time off plan.

Defines rules for entering and tracking one or more related time offs. Identifies the unit of time (hours or days), eligibility requirements, whether to track balances, and if time offs are position-based or worker-based. Time off plans that track balances also specify the balance period (plan year), accruals that add to the plan balance, carryover limits, and other balance tracking rules.

Names a type of time off users can request, such as Sick Time or Vacation. This is the name users see when entering a time off request. A time off type can be associated with more than one time off.

A time period schedule defines which dates are available for entry at a given time and defines which dates will be paid in which pay periods. They can line up with pay periods, or, in more complex scenarios, they can be paid on a lag.

Prorates employees' target compensation in a bonus or merit increase compensation event according to time-based criteria such as leave of absence or time since hire.

A grouping of consecutive time blocks that you can use in standard overtime calculations, time block conditional calculations, and validations.

A characteristic of a job profile that categorizes the amount of time required for the job or position, such as full time or part time. In Workday, the time type is specified in the Create Position, Create Headcount, or Set Hiring Restrictions tasks. The value defaults to the value defined on the job profile by the manager, HR Partner, or other authorized role.

Describes the time a worker enters onto his or her time entry calendar. They can include time entry codes, projects, and time off.

To-Dos are reminders to do something outside of the Workday system. They can be part of business processes, and have to be marked complete before the workflow will go to the next step.

Efforts to support learning and develop capabilities to help individuals adopt a particular skill or type of behavior related to OCM, the new system, or new business processes.

A French word meaning a portion or slice of a bonus distributed to an employee over several payments.

Identifies the translation type (average, current, custom, or historic) to translate currencies using fiscal year criteria.

Workday provided translation types are preconfigured translation methods used to fill in the rate type. They do not provide default or allow rate types, because rate types are tenanted. The custom translation type provides full control over setting up the translation method.

Creation of a biennial plan for the revenues and expenditures necessary to support the administrative and service functions of (state) transportation agencies including (operations, safety) and the long-term financing and expenditure plan of capital assets.

Accounts that have cash on deposit in and under the control of the State Treasurer and are disbursed by means of a warrant of electronic means. Treasury accounts are subject to appropriation unless specifically exempted.

True Up

Expenditure authority not specifically scheduled for expenditure but expected to be allotted at a later time.

Revenue received which has not been appropriated by the Legislature. The Governor has the authority to approve the allotment of such money within the guidelines of the intent in which they were received and the statutory guidelines of RCW 43.79.270.

Money, assets or other resources available for appropriation.

A system for classifying building products and systems by functional subsystem, e.g., substructure, superstructure, exterior closure, etc.

A type of transaction entered for a prior period, for which Workday cannot automatically recalculate employee earnings and deductions. Workday identifies these transactions for you, so that you can manually enter the necessary adjustments.

An estimate of the total time that an asset is usable and in service.

A user-based security group has workers as members. When used in a security policy, it grants access to the securable items to all members of the group.

See Time Entry Validation.

Rules that prevent the entry of invalid time off requests or that trigger an error or warning message upon submission of an invalid leave of absence request. For example, a validation rule can prevent the entry of unpaid time off or requests of less than 4 hours. A validation rule for a leave of absence can ensure that an employee does not exceed the maximum number of leave days allowed each year.