Glossary of Terms

An integration tool that allows you to create simple, secure, and customizable integrations with Workday.

The process of exporting data out of Workday to an external system or importing data into Workday from an external system. An Enterprise Interface consists of an integration system, an integration data source, an integration transformation, and an integration transport protocol.

The Enterprise Integration Crosswalk (EIC) maps legacy AFRS values to Workday values and vice versa (aka forward/reverse crosswalks). This is a temporary solution for agencies that are unable to remediate their legacy system for interacting with the new Workday financial information prior to deployment, including FDM work tags and alignment with business process workflows.

An enterprise data warehouse (EDW) is a modern reporting and data analysis solution that is scalable to meet current and future business needs. The new OFM EDW will help to set the foundation for strategic information and analysis across multiple data sources to support emerging data needs. 

Encompassing the entire state of Washington as a single organization, rather than separate groups, departments, agencies or functions.

Defines coverage start and end dates, waiting periods, coverage increase limits, Evidence of Insurability requirements, and other coverage rules and conditions. This ensures that the benefits process presents only the options for which each employee is eligible based on the event type. Defined at the benefit group, enrollment event, and benefit type levels.

Any event that results in a gain or loss of benefits coverage. This encompasses both open enrollment and benefit events, such as a new hire, a termination, the birth of a child, and a job change. For each event, you must specify the benefit plans and elections that become available or are lost to employees as the result of that event. For example, you can make medical, dental, basic life, supplemental life, and visions plans available to new hires; by contrast, for the birth of a child, you might make only basic life, supplemental life, and medical coverage available to affected employees.

An ESCO is an energy service company that contracts with a facility owner or a utility to acquire, design, install, maintain and/or finance energy conservation, cogeneration or renewable energy projects. ESCO’s primarily develop, own and operate energy projects with no technical or financial risk to the facility owner or utility. The ESCO can guarantee the energy savings, utility payments, and overall cost of the project.

As required by RCW 39.35, the Department of Enterprise Services will review the Energy Conservation Report (ELCCA) for a project. The fee for this review shall not exceed $2,000 unless mutually agreed to.

Person or organization that actually uses a product, as opposed to the person or organization that authorizes, orders, procures, or pays for it.

Commitments related to unperformed (executory) contracts for goods or services. Used in budgeting, encumbrances are not GAAP expenditures or liabilities, but represent the estimated number of expenditures ultimately to result if unperformed contracts in process are completed. An encumbrance is often recorded at the time a purchase order is processed.

A user-defined type that you assign to each employee when the employee is hired. For the most part this designation is informational only; you can search or filter employees by their employee type. However, you can designate a type as Fixed Term Employees, and employees of that type have fixed end dates of employment.

An application used by general government employees to access their earning statements and submit leave. Not all general government agencies use ESS.

Obtaining goods or services directly from a qualified vendor, without any competition that may otherwise be required, in direct response to an emergency.

A set of unforeseen circumstances beyond the control of the agency that either: (a) Presents a real, immediate, and extreme threat to the proper performance of essential functions; or (b) May reasonably be expected to result in material loss or damage to property, bodily injury, or loss of life, if immediate action is not taken.

The shopping experience for the users to include search engine, price lists, punch out catalog, hosted catalog.

Eligibility rules define rules and criteria workers must meet in order to use specific time entry templates, time entry codes, time calculations, and period schedules.

Specify one or more criteria that categorizes workers into a group that is used to qualify them for participation in an HRrelated task. For example: Benefit Plan, Compensation Plan, Employee Review.

A measure that shows the relationship between inputs (dollars or FTEs) to output or outcome.

Economic life in the context of cost/benefit analysis refers to the span of years necessary to compare similar costs of operating and maintaining alternative solutions. It may not equate to the time required to fully depreciate the structure. The economic life span should be the same for each alternative for a project. The period of time, extending from the date of installation to the date of retirement for the intended service, over which a prudent owner expects to retain the property in order to obtain a minimum cost.

Matrix reports enable you to drill down to see underlying data. When you click on a drillable element (such as a drillable field in the table view or a column, line, or pie segment in the chart view), a context menu appears that enables you to select a new View By field. If the Enable Drilldown to Detail Data check box is selected on the Advanced tab of the report definition, you can also select Details associated with the selected report element.

A domain security policy is a collection of related securable elements of different types and user-specified security groups that have access to elements of each type.

A domain is a collection of related securable items such as actions, reports, report data, report data sources, or custom report fields. Each domain is secured by a domain security policy.

The final settlement of a matter as to whether your agency will retire or retain a computer system/application.

Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M.

An application used to track requests for director review of job classification assignment to a position.

Method to make a payment directly from a bank account using an Automated Clearing House (ACH).

An established dollar threshold in which agencies may acquire goods and services directly from a vendor without requiring a competitive process. In the absence of an existing qualified master contract, agencies are authorized to purchase goods and services up to a cost of $10,000 (excluding sales tax) directly from a vendor and without competition. In addition, agencies are authorized to purchase goods and services up to a cost of $13,000 (excluding sales tax) directly from a vendor and without competition if the purchase is being made from a microbusiness, mini-business, or small business as those terms are defined by RCW 39.26.010 (19), (20) and (21).

Some aspect of or perspective on data that you want to use as the basis for analysis. For example, for financial accounting, you can analyze revenue by customer, by channel, or by marketing campaign. For expenses, you can analyze costs by cost center or by project. All of these are dimensions. Dimensions are usually created with worktags.

A party to a contract to provide professional design services to an owner, often an architect or a professional engineer. Also, one (individual or corporate) who performs the design function in construction, as a package deal, a turnkey project, or a development management project.