Glossary of Terms

Any compensation paid in addition to an employee's regular wages that includes, but is not limited to, severance or dismissal pay, vacation pay, back pay, bonuses, moving expenses, overtime, taxable fringe benefits, and commissions. In Workday, only supplemental earnings can be grossed-up.

A type of transaction entered for a prior period, such as a retroactive compensation change, for which the Retro Pay Calculation process can automatically recalculate employee earnings and deductions.

A business process step that you must complete. For example, task alert notifications are triggered by steps in a business process.

Guidelines for determining which workers are eligible for which components of compensation.

Designated participants in a business process, with a defined responsibility in this type of event, indicate they approve the proposed action. (The business process can proceed to the next step.)

A catalog of packaged integrations, partner integrations, and connectors to common applications and service providers that extend Workday's functionality. The integrations span the entire range of Workday applications, including Benefits, Human Capital Management, Payroll, Financial Management, and Spend Management. All Cloud Connect integrations are hosted and maintained by Workday.

A set of rules to apply time calculation tags to calculated time blocks for Payroll or other purposes. For example, you could create a time calculation to automatically convert regular hours into overtime hours if a worker works more than 40 hours in a week.

An asset on the balance sheet that is expected to be sold or otherwise used up in the near future; usually within one year or one business cycle (whichever is longer). Typical current assets include cash, cash equivalents, accounts receivable, inventory, the portion of prepaid accounts that will be used within a year, and short-term investments. On the balance sheet, assets are typically classified into current assets and long-term assets.

Used in compensation and payroll to help calculate worker compensation and pay.

Either an individual target assigned to a worker in worker compensation (different from the plan target) or the target for each employee calculated by Workday during the bonus or merit process, based on configuration options.

An off-cycle payment made in addition to a worker's scheduled on-cycle payment. You can process additional payments as part of a manual payment or on demand payment.

Describes the time a worker enters onto his or her time entry calendar. They can include time entry codes, projects, and time off.

See Time Entry Validation.

Sorts out undesired data, used when creating reports with Report Writer.

A collection of goods and services that makes the requisition process simpler, faster, and more manageable.

An organization refers to a grouping used to organize people, resources, workers, and other organizations. Organizations provide management, visibility into, and reporting (roll-up) structures for resource allocation. Organizations can be defined for application uses like defining departmental hierarchies, project teams, etc. They can also be used to define cost centers and geographic or regional reporting structures.

Rates, units, amounts, or other values that you enter manually or load into Workday Payroll for a worker's on-cycle or offcycle run. Sometimes referred to as worker input.

A Report Writer report can be defined so that it prompts the user for filtering criteria when they run the report. Report prompts can also be "built in" to a data source.

Identifies workers who qualify for similar benefit plans and elections. Workday builds benefit groups dynamically based on eligibility rules that control group membership; all workers who meet the criteria specified in a group's eligibility rules are automatically assigned to that group. For example, you can create benefit groups by defining eligibility rules that assign executive management staff to one group, salaried employees to a second group, and hourly employees to a third group.

Defines the rules that apply to a specific type of time off. Identifies the time off type, whether adjustments are allowed, and validation rules that prevent users from entering invalid requests. Can also define eligibility rules and limits that differ from the time off plan.

All of a worker's wages subject to a particular tax, excluding those for exempt positions and those that exceed a wage cap. For example, in the U.S., OASDI has a wage limit of 110,100 for 2012. An employee with 2 positions and total wages of 200,000 (60,000 of which is for a position that is exempt from FICA) has subject wages of 200,000 and taxable wages of 110,100.

You have the option to make any custom report temporary. When creating or copying simple report types, you can select the Temporary option when creating the report, resulting in automatic deletion of the report after 7 days. Similarly, for advanced and matrix report types, you can set the Temporary option when creating the report, and by default the report will be deleted automatically after 7 days. You change the default deletion date on the Advanced tab of the report definition.

A specific monetary amount within a grade or grade profile. Steps defined on a grade profile override any steps defined on the grade.

You can assign positions to organization roles. Depending on your staffing model, a position may or may not necessarily have a worker specified.

A set of one or more integration templates that provides a framework for building integrations in a particular functional area. For example, Workday Payroll Interface is an integration connector. Unlike packaged integrations, an integration connector does not have a named endpoint.

A change to the amount a customer owes, and can be an increase or a decrease in the amount due.

A single leave of absence taken as separate blocks of time. To facilitate tracking, you can coordinate time offs with leaves of absence. Validation rules and supporting data for coordinated leaves and time offs can reference combined balances. For example, eligibility and validation rules can check to see if an employee has a sufficient balance across coordinated leave types and time offs to take all days in a leave of absence or time off request.

The period of time, such as current period, month-to-date, quarter-to-date, or year-to-date, over which Workday calculates a pay component value.

A seven-day period defined by a worker's start day of week and day breaker. By default, begins on Sunday at midnight and ends on the following Saturday at 11:59 PM; however, this can be configured for a group of workers through the use of work schedule calendars. Used for time entry and time calculations.

A functional area is a collection of domain or business process security policies that are related to the same set of product features, for example, Benefits or Compensation.