Glossary of Terms

A unique identifier for a specific instance of a business object in Workday. Reference IDs are used to look up data for integration purposes.

The revised drawings that truly reflect what was constructed including field verification.

Unless otherwise qualified, cash received during a fiscal year irrespective of when the monies are earned.

Capital budget appropriation that reauthorizes the unexpended portion of previously appropriated funds. Because capital projects often overlap fiscal periods, it is necessary to reauthorize some expenditure authority to ensure project completion.

Property that is fixed, immovable, and permanent. Real property includes land, structures affixed to the land, property affixed to the structures, and in some cases, trees etc., growing on the land.

A time entry method that enables you to create a time block and copy it to multiple days in a week.

Put is an integration action that adds or changes Workday data. It is a permission that can be granted in a domain security policy.

An agency that purchases or acquires goods and/or services.

This includes the policies and procedures for the chain of activities from identifying appropriate buying channels through issuing and managing a purchase order with the supplier, to matching purchase orders with receipt and handoff to accounts payable. It also includes requisition that become purchase orders to suppliers, and submission of paper or electronic invoices. It also includes p-card and blanket purchase order as a buying channel.

(A15) - A form used by agencies to request the Department of Enterprise Services, to order materials, supplies, and equipment, or to request an amendment of a previous requisition.

(A16) - A document that authorizes the delivery of specified merchandise or the rendering of certain services. This form is used by agencies to encumber, liquidate, and authorize payment for such purchase requisition requests.

The Acquisition of goods or services, including the leasing or renting of goods.

Supplier catalogs hosted directly on supplier websites with a link hosted on DES—master contract portal pages.

These templates are specific to a company and can be used by all authorized workers. Only buyers and service coordinators can create or edit public templates. To provision new workers automatically, a template must be public.

A 501(c)3 nonprofit corporation that receives state or federal public funds, organized for charitable purposes.

Language in budget bills that places conditions and limitations on the use of appropriations. Example: "Up to $500,000 of the General Fund-State appropriation is provided solely for five additional inspectors in the food safety program."

Written notification from a vendor raising issues or concerns about the evaluation and selection process of a solicitation for which the ASB has been announced.

Used to create sub-periods when there is a change in the workers compensation mid-period. Proration is set up on the Calculation Details tab of Create Earning or Create Deduction and the Compensation Element tab of Create Earning. Can be based on calendar days on days worked (work shift).

A fund classification used to account for the state’s ongoing organizations and activities that are similar to those often found in the private sector. These funds are considered self-supporting in that the services rendered by them are financed through user charges or on a cost reimbursement basis. There are two types of proprietary funds: enterprise funds and internal service funds.

A Report Writer report can be defined so that it prompts the user for filtering criteria when they run the report. Report prompts can also be "built in" to a data source.

Method of how an owner plans to contract a project, i.e., design/bid/ build, design/build, GC/CM, etc.

An undertaking that encompasses a set of tasks or activities having a definable starting point and well defined objectives. Usually each task has a planned completion data (due date) and assigned resources.

Accumulates costs for planned work over a period of time for planned outcome that may be capitalized or expensed. Project types include non-billable, billable, capital and opportunity. Project can be subdivided into sub-projects, phases and tasks.

The work necessary to define the scope of a project, conduct master planning for future work, or delineate the existing conditions. This work may require field measurements or building systems testing and surveys.

Projects that are intended to accomplish a program goal such as changing or improving the use of existing space or creating a new facility or asset through construction or purchase. These projects may have a major impact on future operating budgets - such as the construction of a new prison or university branch campus.

General indicators of volume of work performed, services provided or attainment of agency objectives.

Any of the major activities of an agency expressed as a primary function or organizational unit. Agencies may not alter their program structure without the explicit approval of the Legislature and OFM.

A state employee possessing the knowledge, skills, and abilities through training and education who is able to develop and draft transactionally relevant procurement and contract documents to support agency operations.

The process of obtaining or buying goods and services consistent with RCW 39.26 with the intent to Purchase.

A process is more mature if it is standardized, automated, and rarely experiences problems. Mature processes are typically easier to migrate than immature ones.