This is a list of terms used by the One Washington program and within Workday. Only Workday terms have subcategories. To find a term, enter it in in the search box, and select 'Apply'.
Term | Glossary | Sub-Category | Definition |
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Full solicitation | Program | A competitive procurement process that identifies business needs, initiates and follows a competition, evaluates and selects or awards the successful vendor(s), executes the resulting contract(s), purchase of the contracted goods or services, manages the resulting contract, and using resulting goods and/or services. |
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Frequency | Workday | Human Capital Management (HCM) | Used in compensation and payroll to help calculate worker compensation and pay. |
Four-way match | Program | A process in accounts payable where the invoice from the vendor is matched against the purchase order, the shipping documents, and the quantity and price tolerance defined, before it is posted. The goal is to highlight any discrepancies in the purchasing process in order to save agencies from overspending or paying for an item that they did not receive. |
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Forward Accrual | Workday | Payroll | Estimates payroll payments to be made in a future payroll period that spans two financial reporting periods. |
Fixed assets | Program | A fixed, physically attached, and permanent improvement or real property. Fixed assets are normally those that are capitalized. |
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Fiscal year | Program | A 12-month fiscal period used for budget and accounting purposes. The Washington State fiscal year extends from July 1 through the next June 30 and is named for the calendar year in which it ends (e.g., July 1, 2014 - June 30, 2015 is state Fiscal Year 2015). The federal fiscal year runs October 1 through September 30. The city/county fiscal year runs January 1 through December 31. |
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Fiscal note | Program | A statement of the estimated fiscal impact of proposed legislation. This cost estimate is usually developed by the state agencies affected by the bill, and then approved and communicated to the Legislature by the Office of Financial Management. |
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Filter | Workday | Cross Application | Sorts out undesired data, used when creating reports with Report Writer. |
Field Overrides | Workday | Integration | A tool that lets you customize integration systems that are based on a packaged integration template. Field overrides are managed through an integration service. They use calculated fields or class report fields (CRFs) to supply values to an integration system. Examples include member IDs in benefit provider integrations and criteria for selecting positions to send to Lumesse TalentLink. |
Field order | Program | (A17) - A document used by agencies to order, encumber, liquidate, and authorize payment for local purchases. This form is used when an agency has general or specific authority to make the purchase or when the item being purchased falls within the statewide contracts |
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Field (reporting) | Workday | Cross Application | In a Report Writer report, a field contains data related to a particular primary or related business object. |
Fiduciary funds | Program | Assets held in a trustee or agent capacity for outside parties, including individuals, private organizations and other governments. The three types of fiduciary funds are: Expendable Trust funds, Nonexpendable Trust funds, Pension Trust funds and Agency funds. |
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Fee | Program | A fee is a charge, fixed by law, for the benefit of a service or to cover the cost of a regulatory program or the costs of administering a program for which the fee payer benefits. For example, professional license fees which cover the cost of administering and regulating that category of professions are fees. Other charges that are categorized as fees include tolls and tuition. Fees must be authorized in statute. The Legislature may set the rates in statute or authorize a state agency to set rates using administrative procedures |
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Federal Small Business Enterprise | Program | Business must be: A for-profit business. A small business according to the U.S. Small Business Administration. Eligible owner(s) must: Be a U.S. Citizen or permanent resident. Own at least 51% of the business. Control managerial and day-to-day operations. Be female, African American, Hispanic American, Native American, Asian-Pacific American, or Subcontinent Asian American. (Other individuals may be found to be socially and economically disadvantaged on a case-by-case basis.) Have personal net worth of less than $1.32 M. |
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FDM Mappings | Program | Builds off of the Foundation Data Model (FDM) Blueprint deliverable to provide the high-level mappings of Workday FDM dimensions to legacy systems (including examples of proposed FDM dimension naming conventions and initial draft on how to transition to Workday FDM from the state’s current AFRS COA). |
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Fast track | Program | A process in which certain portions of the A/E's design services overlap with construction activities in order to expedite the owner's early occupancy of all or a portion of the project. |
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Facility preservation | Program | This is work that improves or restores the operational and service capacity to extend the useful life of a facility but does not significantly affect the programs and services housed within the facility. This work generally differs from ordinary maintenance in the extent and cost of the work undertaken. The distinction between ordinary maintenance and preservation is made for the purpose of segregating these types of projects by funding source, either operating or capital budget. |
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Facility improvements | Program | These include initial construction, punch-list items, retrofits, alterations, remodeling, renewals, tenant improvements, renovations, adaptations and code improvements for a facility. |
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Facility | Program | A building or other structure with at least one wall and a roof |
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Expenditures | Program | Decreases in net current financial resources. Expenditures include disbursements and accruals for the current period. Encumbrances are not included. |
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Expenditure authority type | Program | The designator that identifies the nature of the spending authority, such as state, federal, private/local. See SAAM 75.50.10. |
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Expenditure authority schedule | Program | A listing prepared by OFM of all dollar appropriations (by agency and account) contained in legislation, along with an assigned code for use in allotment preparation and other accounting requirements. |
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Expenditure authority code | Program | The three-character code assigned by OFM to identify each legislative or executive authorization to incur expenditures. Agencies are to use only those expenditure authority codes that have been authorized in writing by OFM. The assigned codes are valid only for the biennium for which they are established. |
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Expenditure authority | Program | Permission for agencies to disburse moneys or accrue liabilities during specific fiscal periods, up to specified amounts, from specific accounts. Authority is provided by the Legislature, through appropriations or inclusion of nonappropriated account moneys in the legislative budget, and by the executive through allocations, approval of unanticipated receipts, or across-the-board spending reductions. |
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Executive Steering Committee (ESC) | Program | The ESC is an element of the One Washington Governance body that is led by the Executive Director of the One Washington Program and includes leadership from highly impacted agencies as well as the governor’s office. Their function is to provide strategic direction as the decision-making body of the project in charge of overseeing and facilitating project collaboration. |
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Event | Workday | Cross Application | A transaction that occurs within your organization, such as hiring or terminating an employee. |
Equipment | Program | Tangible property other than land, buildings, improvements other than buildings, or infrastructure which is used in operations and with a useful life of more than one year. Examples are furnishings, equipment, and software. Equipment may be attached to a structure for purposes of securing the item, but unless it is permanently attached to or an integral part of the building or structure, it is classified as equipment and not buildings. |
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Entitlement | Program | A service or grant that, under state or federal law, must be provided to all eligible applicants. |
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Enterprise Resource Planning (ERP) | Program | Enterprise resource planning (ERP) is the integrated management of common business practices across the enterprise and the technology that supports them. A complete ERP system combines data on an organization's main resources and provides decision makers with real time, enterprise information. |
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Enterprise Interface Builder (EIB) | Program | The EIB is a standard Workday template developed by the One Washington team that will enable agencies to prepare a bulk data upload for simple inbound integrations. The EIB replaces the current ‘Financial Toolbox’ and the TALS import template. |